3rd Party Zoom Webinar Consultants

It’s all a bit overwhelming not going to the office and having to work from home. New technologies are sometimes difficult to adopt and that’s where we come in.

Zoom Webinars are on the rise.


It’s all a bit overwhelming not going to the office and having to work from home. New technologies are sometimes difficult to adopt and that’s where we come in.

Common Types of Webinars

  • Virtual Interviews
  • Virtual Fundraisers
  • Virtual Award Ceremonies
  • Virtual nonprofit Board Retreats
  • Virtual Education Seminars
  • Virtual Book Release Parties
  • Virtual Wine and Food Pairing Webinars
  • Virtual New Product Launch Party
  • Virtual News Broadcast
  • Chamber of Commerce Webinars
  • Virtual Entertainment Party
  • Virtual Happy Hour Parties
  • Virtual DJ Dance Parties

Let us help you host successful Video Conferences and Webinars.

Webinar Production / Consulting Services include:


Pre Planning

  • Pre-planning your webinar for success with creative ideas to keep your audience entertained and informed
  • Collect from all Presenters materials that will be presented during the Webinar as a backup, such as PowerPoint presentations or videos.
  • Collect Poll Questions to be used during the Webinar
  • Providing the technology to host the webinar
  • Pre-training with all Co-Hosts that will be presenting, using their computer, notepad or mobile phone

Creation Of Webinar Session

  • Create a secure session with passwords and login security
  • Email blast to all potential attendees with login info
  • Activate Q&A and Polling
  • Create custom Registration with your branding
  • Create a custom follow up Email after the webinar
  • Create your custom Polls to be presented during the webinar
  • Provide 30-second educational videos for all registered attendees to test and make adjustments to their equipment before attending.

During the Webinar

  • Promote your sponsors during your webinar
  • If there is strong attendance, announce it to the Attendees
  • 30-60 minutes advanced setup and perform a technology check
  • 30-60 minutes connection with presenters to troubleshoot technology and the environment
  • Activate recording of the webinar after the pre-production checklist is complete
  • Optionally stream the webinar to YouTube and Facebook
  • Optionally MC the meeting and introduce presenters
  • Give instructions to Attendees how to use Chats, Q&A and Polls
  • Manage Polling questions for your audience
  • Control which presenter’s video and audio is on or off
  • Control the video and audio of attendees.
  • Manage Questions that are coming in from the audience
  • Manage Chat between attendees and between panelists and attendees
  • Privately chat with attendees that are experiencing problems with their camera for poor quality video, microphone issues, or background noises.
  • Call attendees that have registered but are not present in the 1st five minutes of the meeting. This will solve the technical issues experienced by attendees.  This is optional.

After the Webinar

  • Edit recording of webinar and post for viewing
  • Assemble all materials presented during the webinar and prepare for Email distribution or posting on the website.
  • OPTIONAL: Training on how to host a webinar and provide all the services listed above.

 Please contact HypeCats Video Producers for your live Zoom event(s)

Whether you are a small business, medium-sized business, or larger organization, we can provide the level of support you need to host successful video conferences and webinars.

Relax, We Got This!


Pre-recording your Presenters before the Webinar

A big part of the success of the webinar will be the pre-recorded presentations.  Here are the steps we take for pre-recordings.
  1. We give all Presenters a Calendar to select a date and time to record their presentation.  Sample: https://form.jotform.com/211265401491043
  2. Prior to the recording, we prepare Title Overlays for each presenter.  We also like to have some branded frames around the presenter so it doesn’t look so much like Zoom.
  3. The Presenter receives a URL (similar to a Zoom link) to log into our TV Production studio software.
  4. Their presentation is recorded in HD 1080p (4K by request)
  5. We do a quick 30-point Tech check with them prior to recording them.
  6. We have the ability to enhance their voice quality and adjust their lighting.
  7. Most presenters have a PowerPoint presentation.  We build a custom set where you can see the presenter on the side of the screen and their PP presentation is large in the center of the screen
  8. To advance the slides, we give the presenter a link they use on their phone to display a forward and backward button to advance the slides, without having to ask us during the presentation “next slide please”.  This saves time during the presentation and the continuity between slides is much better.
  9. Below are screenshots displaying a Title Text Overlay and a PowerPoint presentation.